Currently, the Public Works Department has challenges communicating to members of the public when construction activity is going up around the City. They are looking for a way to easily display data so that residents, visitors, and businesses have a way to access and understand when construction is happening near them. 

Public Works seeks a solution that would have the following outcomes:

• Integration with Infor and Laserfiche
• Programmed to automatically update and refresh
• Easy to publicize and advertise for the general public
• Easy-to-use and simple

Questions and Answers

General Questions

What is challenge-based procurement?  

Challenge-based procurement lets us as City staff articulate our challenge without prescribing how we want it to be solved. We are asking for tech vendor insights into how we might solve this challenge. If you think you can help, take 30 minutes and fill out our application.  

Will the pilot end after 6 months or is there potential for the pilot to carry on? 

The timelines have some flexibility but proposers should not expect for the pilot period to last longer than 6 months. The timeline for the pilot project will be finalized during the project scoping process. For questions on transitioning to a larger scale project, see question 5.  

What happens with leftover assets after the pilot process?  

Any equipment used will not be retained or considered property of the City or participating authorities. All products piloted as part of the Smart City Challenge will be returned at the end of the pilot and/or the partner is expected to remove them in a timely manner. 

How does the city plan to transition successful pilots to larger scale projects?  

We will have a robust evaluation process that is meant to assess whether the pilot is meeting the City’s strategic goals. If the City chooses to move forward with a larger contract, there is the potential for the opportunity to go through another competitive RFP process.  

Can you provide more information regarding the Smart City Initiative? 

More information here: http://www.longbeach.gov/smartcity/pilot-programs/2021-smart-city-challenge/ 

To learn more, proposers may contact Estefania Zavala, Digital Innovation Program Manager at estefania.zavala@longbeach.gov and Ryan Kurtzman, Smart City Program Manager at ryan.kurtzman@longbeach.gov.  

How many hours is the vendor expected to allocate on a weekly basis to the City during the pilot phase? 

The hourly expectations and schedule for the pilot project will be finalized during the project scoping process.  

Is there a stipend or any funds available for the vendor during the pilot period? 

No 

If a desired outcome is achieved before the end of the pilot phase can a contract be entered into early? 

Yes, after an appropriate and robust evaluation process. If the City chooses to move forward with a larger contract, there is the potential for the opportunity to go through another competitive RFP process. 

Who owns the Intellectual Property created? 

The solution is owned by the vendor and the City’s data is owned by the City.  

Is the City open to accepting solutions that include long-term partnership with the vendor?   

The pilot project should be able to stand alone and should not depend on a long term partnership.  

If I own a company that usually consults on these types of challenges, should I apply for just one challenge or for every challenge if I think I have a solution? 

We would welcome the same proposer applying to multiple challenges. Please note, however, that if selected to provide a solution for multiple challenges, time constraints may be a challenge. 

Will the city permit applications from one company on multiple challenges? 

Yes. 

Challenge-Specific Questions

Is the City looking for a solution that easily allows City staff to visualize data for storytelling? Or, are they looking for a provider that can develop and communicate stories with data? 

We’re open to either one. This pilot follows challenge-based procurement standards which means that the City has expressed its challenge and is open to a variety of solutions for that challenge. 

Does the City have cameras, sensors, or other mechanisms in place to track vehicle and/or pedestrian traffic?  

We have cameras but they are not tracking pedestrians. 

What systems are currently in place to collect information regarding construction projects in the public right-of-way?  

We use Infor.  

What version of ArcGIS Enterprise is the City currently using? 

The internal environment for ArcGIS Server is version 10.1, using ArcGIS SDE version 10.1 running in Oracle Database version 11g R2.  The desktop client editors use ArcMap Desktop version 10.1 to perform edit changes and support map production.  ArcSDE is the database system of record for all of the City GIS layers.  GIS Layers internally are stored in NAD83 Datum, State Plane Coordinate System, FIPS zone 5, with Feet Units